Letter of Permission Requests

READ The FOLLOWING CAREFULLY, as it will assist you when choosing what courses to take/look for at the host University.

Students planning to pursue courses at another accredited University have the option of pursuing a Letter of Permission.  The courses chosen and approved will count for credit at Western. 

Students must plan ahead to prepare for taking these credits PRIOR to enrolling in the courses at that University.  Retroactive course requests will NOT be considered. 

The full process for requesting and applying for a Letter of Permission can be found here: https://registrar.uwo.ca/academics/letter_of_permission.html

The specific steps for students in the DAN Department are as follows:

  1. Once you have decided to attend another University, students are encouraged to research the courses being offered by that University in the term that they plan to enrol.
    Students should plan to take Elective/Option courses where ever possible.
    Please note that ESSAYS must be take AT Western.  
  2. Acquire and Print a copy of the FULL, DETAILED Course Syllabus from the chosen host University. 
    Course descriptions are not sufficient and will be denied.
  3. Print a copy of the Request for Letter of Permission form.
  4. Complete the TOP HALF of the form  (leave only the Course listing table BLANK) and Sign the Bottom 
  5. For any courses chosen that are offered outside of the DAN Department (ie: Philosophy, Psychology, Biology,etc), bring the form and course syllabi to that Department for Approval FIRST.
  6. Once you retrieve the signatures from all of the other Departments, bring the form and MOS-related course syllabi to the DAN Department. 
    You will leave the form with us so that your request can be reviewed thoroughly.
  7. We will notify you by email when it is time to retrieve your form and then you must submit it to the Academic Counselling Office (SSC 2105) to officially request the Letter of Permission (DO NOT skip this step!).
  8. Once the course is completed, you are responsible for ordering an Official Transcript to be sent to the Office of the Registrar. 
    The address to have it sent to is: 

    Attn: Letter of Permission, Student Records
    Western University
    Western Student Services Bldg. Rm 2140
    London, ON
    N6A 3K7

Important Considerations

  • The Request for Letter of Permission process takes time. 
    Expect the entire process to take up to 3 weeks (or longer during summer/busy times). We will not rush evaluations so PLAN AHEAD.
  • Chosen Universities MUST be accredited institutions. 
    We use the Western International Exchange list to determine approved Universities.
  • We do not pre-approve courses. 
    Do not request that we "look at" a set of courses so you can decide before bringing us the official form.
  • Approval is at the discretion of the DAN Department and Western University.
    Courses found lacking in content, rigor, evaluation methods, class time, etc, will be denied. 
  • Courses required for any designation will be denied if requested abroad.
    We must uphold our accreditation standing (ie: Any courses required by CPA must be taken in Canada and be of Canadian Accounting practices and regulations).
  • Evaluations are made on an individual basis. 
    We make decisions for students based on their program, courses and needs. 
  • Watch Course Credit Weights.
    We will not approve quarter courses (0.25) for credit. Be aware of the host Institution's credit weight system. For example, European Transfer Credits are 6 ECTS = 0.5 Western credit; 12 ECTS = 1.0 Western credit; 3 ECTS are only 0.25 credits and will be denied.
  • You are responsible for completing the course within the Western Academic Schedule
    (ie: Fall = September to December; Winter = January to April; and Summer = May to August).
    We are aware that some Universities offer courses on a longer schedule.  You are bound by Western's terms, not theirs.  
    If you are unable to complete the course by the end of that term, you MUST contact Academic Counselling to make arrangements.  Failure to do so will result in an "F" on your transcript.